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SHAREPOINT

Here you will find description of various procedures for administrating SherePoint using Microsoft Online Portal. This description is compiled for eSHOP users with administrator rights. Information can be useful also for other Office 365 users but some options in their profiles may not be available as described below.

CONTENTS

1. GENERAL INFORMATION

2. GRANT ACCESS TO SHAREPOINT

3. MANAGE USER PERMISSIONS

4. CREATE A SITE COLLECTION

5. ADD FEATURES TO THE SITE

6. EXTERNAL USERS

7. SET UP A PUBLIC WEBSITE

 

1. GENERAL INFORMATION

You will use SharePoint site to stay in touch with your team, share documents, assign tasks, post questions, etc. You can also use SharePoint to create your public website. SharePoint includes team sites and one is created automatically when you sign up for Office 365. The documents are stored in sites, and a certain group of sites forms a site collection.

Site collection administrators can manage permissions for people on all sites. Site owners can manage permissions for people only on the sites they own.

The basic permission levels in SharePoint are Full Control, Design, Contribute and Read. You can read detailed description of permission levels here: PERMISSION LEVELS

mark2 Best Practices: Group people who require similar access, for example:

 

As an administrator, your first task is to make sure all your team members can get into the SharePoint site and that the basics are in place so that people can begin creating the team experience you want them to create. Even though you have already set up user accounts in Office 365, those users aren't automatically added to SharePoint.

 

2. GRANT ACCESS TO SHAREPOINT

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3. MANAGE USER PERMISSIONS

Once the users are added to the site, you can manage the permissions you want them to have. Each new member is given "Member" privileges, which means that the they can read all content on the site and contribute to that content (edit, add, remove material). If you are satisfied with these permissions, no changes are needed. It is possible to change permissions to individual users or assign users to groups that share the same permissions and access level.

To change the default permissions, follow these steps:

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TIP If you want to manage permissions in groups, a good practice is to create a security group in o365 Admin Center first and then grant permissions to that group in SharePoint.

4. CREATE A SITE COLLECTION

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Once you have created one or several site collections you can manage them from SharePoint Administrator center.

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Here you can check site collection properties, manage owners, change storage and resource usage quota and see DNS information.

 

5. ADD FEATURES TO THE SITE

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6. EXTERNAL USERS

You can grant permission to external users to view your internal SharePoint site and its content.

To do that, follow these steps:

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After enabling sharing for a site, for external users to view the content you have to invite them. To do that, the site administrator needs to follow these steps:

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info External users need to have Microsoft Live ID (Hotmail.com, live.com, msn.com tms.) to have access to SharePoint Online site.

7. SET UP A PUBLIC WEBSITE

In addition to managing your team site, you can use SharePoint Online to easily design and customize a professional-looking public website for your organization.

infoIf you already have a website, you can have Office 365 point to it by verifying your domain in Office 365. However, you can't import your current website into Office 365.

To add a domain, in the Officer 365 admin center overview, at the left side click "domains", then click on "Add a domain" and follow the steps.

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Now the default web page is accessible.

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info Clicking on the Web Site Address will take you to the site and already have you logged in. Otherwise you have to click on "Sign In" to access the editing tools using your administrator credentials.

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When you are done, click "File", "Save and Publish"!

info To find detailed plan for setting up SharePoint, click here: SHAREPOINT SETUP

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